EUROPEAN COMMISSION
PROTECTION OF YOUR PERSONAL DATA
This privacy statement provides information about
the processing and the protection of your personal data.
Processing operation: Websites and e-services at the JRC
Data Controller: JRC. A.1 –Resource Planning
Record reference: DPR-EC-00406
Table of Contents
1. Introduction
2. Why and how do we process your personal data?
3. On what legal ground(s) do we process your personal data?
4. Which personal data do we collect and further process?
5. How long do we keep your personal data?
6. How do we protect and safeguard your personal data?
7. Who has access to your personal data and to whom is it disclosed?
8. What are your rights and how can you exercise them?
9. Contact information
10. Where to find more detailed information?
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1. Introduction
The European Commission (hereafter ‘the Commission’) is committed to protect your personal
data and to respect your privacy. The Commission collects and further processes personal data
pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of
23 October 2018 on the protection of natural persons with regard to the processing of personal
data by the Union institutions, bodies, offices and agencies and on the free movement of such
data (repealing Regulation (EC) No 45/2001).
This privacy statement explains the reason for the processing of your personal data, the way we
collect, handle and ensure protection of all personal data provided, how that information is
used and what rights you have in relation to your personal data. It also specifies the contact
details of the responsible Data Controller with whom you may exercise your rights, the Data
Protection Officer and the European Data Protection Supervisor.
The information in relation to the processing operation “websites and e-services at the JRC” is
undertaken by the Resource Planning Unit A.1 of the Joint Research Centre (JRC.A.1), which acts
as the data controller.
The JRC.D.5 Food Security Unit is managing the processing itself and acts as the Data
Operational Controller.
This website/e-service concerns the AGRI4CAST Resource Portal.
2. Why and how do we process your personal data?
Most of JRC websites are accessible without giving any personal information. Personal data
however are required in the following cases which this record aims to cover.
An e-service on the JRC AGRI4CAST Resource Portal website is a service or resource made
available on the Internet in order to improve the communication between citizens and
businesses on the one hand and the JRC on the other hand.
Three types of e-services are, or may be offered by the JRC AGRI4CAST Resource Portal:
Information services enabling a given research community (e.g. committee, working
group, project group, etc.) spread worldwide to maintain a private space on the Internet
where they can share information, documents, participate in discussion fora, download
software, subscribe to JRC publications etc.
Information services that provide people, media, businesses, administrations and others
with secure access to information.
Interactive communication services (communications to users, distribution of reports,
information sharing within interest groups etc.) that allow better contact with people,
businesses, civil society and public bodies, in order to facilitate policy design,
development, consultations and feedback.
Your personal data will not be used for an automated decision-making including profiling.
3. On what legal ground(s) do we process your personal data
We process your personal data, because, according to Article 5(1):
a) The processing is necessary for the performance of a task carried out in the public
interest or in the exercise of official authority vested in the Union institution or body.
b) You have given your consent to the processing of your personal data for one or more
specific purposes. Registration of data subjects to access the e-services is purely on a
voluntary basis. The persons concerned have unambiguously given their consents (Art. 5
(d) of Regulation (EU) 2018/1725).
We do not process special categories of personal data, therefore Article 10 of Regulation (EU)
2018/1725 does not apply.
4. Which personal data do we collect and further process?
The type of personal information we collect depends on how you are specifically interacting
with us and which services you are using. Generally, we collect the following categories of
personal information:
Users of the JRC AGRI4CAST Resource Portal e-services
To provide you with access to the e-service the JRC.D.5 collects the following personal data,
either through a dedicated on-line registration form, email communication or through the
European Commission Authentication Service (EU Login):
E-mail address
Additional information
In the case of EU Login the Commission personnel number, a unique key and group membership
may be collected.
A username and password could also be set up at the first registration.
By logging in and accessing your account, you are indicating your consent to the use of the data
as described in this privacy statement.
The e-service may collect the following additional data about each user:
Date and time of,
o Most recent successful and unsuccessful authentication.
o Last change of password.
o Last password reset.
Number of good logins and failed attempts.
Account status (whether active, inactive etc.)
Recent passwords to make sure you follow the prevailing security policy regarding
password re-use.
Security data/log files.
Cookies are managed according to the Commission corporate policy.
The provision of your personal data is not mandatory, but we need them in order to grant you
access to the specific e-service provided by the JRC AGRI4CAST Resource Portal.
5. How long do we keep your personal data?
Personal data kept in the JRC AGRI4CAST Resource Portal e-services
Your personal data are kept for a maximum of 4 years unless the Controller launches an
update of the registrations, asking for your consent to update or cancel the stored
information including your personal data.
Personal data linked to scientific publications and reports cited on this website are kept as long
as the publications and reports are displayed there.
Additional data collected that are related to your interaction with the e-services include:
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Security data/Log files, Internet Protocol (IP) address, date and time of authentication,
change/reset of password or account status: Stored for a maximum of 1 year. In the
context of investigations related to security incidents, personal data could be further
processed following notification DPO-3783-2 DIGIT Cybersecurity operations, where a
different retention period applies.
Registered users have password protected direct on-line access to their profile and can update
their information, cancel their registration or request to unsubscribe from specific interest
groups or communications.
Time limits of the retention of data in the EU Login authentication service are defined in the
privacy statement of the European Commission's Identity & Access Management Service (DPR-
EC-03187.1).
6. How do we protect and safeguard your personal data?
All personal data in electronic format (e-mails, documents, databases, uploaded batches of
data, etc.) are stored either on the servers of the European Commission or of its contractors. All
processing operations are carried out pursuant to the Commission Decision (EU, Euratom)
2017/46 of 10 January 2017 on the security of communication and information systems in the
European Commission.
The Commission’s contractors are bound by a specific contractual clause for any processing
operations of your data on behalf of the Commission, and by the confidentiality obligations
deriving from the transposition of the General Data Protection Regulation in the EU Member
States (‘GDPR’ Regulation (EU) 2016/679).
In order to protect your personal data, the Commission has put in place a number of technical
and organisational measures in place. Technical measures include appropriate actions to
address online security, risk of data loss, alteration of data or unauthorised access, taking into
consideration the risk presented by the processing and the nature of the personal data being
processed. Organisational measures include restricting access to the personal data solely to
authorised persons with a legitimate need to know for the purposes of this processing
operation.
7. Who has access to your personal data and to whom are they disclosed?
JRC AGRI4CAST Resource Portal e-services
Your personal data can only be accessed by authorised persons and Commission internal sites:
The e-service system administrators have access to all data categories. This includes
Commission staff responsible for carrying out this processing operation and authorised
staff according to the “need to know” principle. Such staff abide by statutory, and when
required, additional confidentiality agreements.
In case of a security incident, security data/log files, Internet protocol (IP) address may
be shared with the JRC Local Information Security Officer (LISO) and the Commission
departments responsible for the security of information systems, DIGIT.S and HR.DS
(DPO-3783-2 DIGIT Cybersecurity operations).
The following data categories may be accessible from other internal and external
registered users: E-mail address may be accessible from other internal registered
users.
The information we collect will not be given to any third party, except to the extent and for the
purpose we may be required to do so by law.
8. What are your rights and how can you exercise them?
You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) of Regulation (EU)
2018/1725, in particular the right to access, rectify or erase your personal data and the right to
restrict the processing of your personal data. Where applicable, you also have the right to
object to the processing or the right to data portability.
You have consented to provide your personal data to JRC.D.5 Food Security Unit for the present
processing operation. You can withdraw your consent at any time by notifying the Data
Controller. The withdrawal will not affect the lawfulness of the processing carried out before
you have withdrawn the consent.
You can exercise your rights by contacting the Data Operational Controller, or in case of conflict
the Data Protection Officer. If necessary, you can also address the European Data Protection
Supervisor. Their contact information is given under Heading 9 below.
Where you wish to exercise your rights in the context of one or several specific processing
operations, please provide their description (i.e. their Record reference(s) as specified under
Heading 10 below) in your request.
9. Contact information
- The Data Operational Controller
If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have
comments, questions or concerns, or if you would like to submit a complaint regarding the
collection and use of your personal data, please feel free to contact the,
Data Operational Controller: EU-AGRI4CAST-PORTAL@ec.europa.eu
Data Controller: JRC-ICT-ARCHITECT-OFFICE@ec.europa.eu.
- The Data Protection Officer (DPO) of the Commission
You may contact the Data Protection Officer (DATA-PROTECTION-OFFICER@ec.europa.eu) with
regard to issues related to the processing of your personal data under Regulation (EU)
2018/1725.
- The European Data Protection Supervisor (EDPS)
You have the right to have recourse (i.e. you can lodge a complaint) to the European Data
Protection Supervisor (edps@edps.europa.eu) if you consider that your rights under Regulation
(EU) 2018/1725 have been infringed as a result of the processing of your personal data by the
Data Controller.
10. Where to find more detailed information?
The Commission Data Protection Officer (DPO) publishes the register of all processing
operations on personal data by the Commission, which have been documented and notified to
him. You may access the register via the following link: http://ec.europa.eu/dpo-register.
This specific processing operation has been included in the DPO’s public register with the
following Record reference: DPR-EC-00406 - E-services on JRC websites